Tired of being the insurance police instead of running jobs?

You're a general contractor, not an insurance administrator. But expired COIs shut down work

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Tracking COI expiration dates for 15+ subs across jobs

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Work shutdowns when certificates expire without warning

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Constant calls to subs about missing or expired insurance

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Being the compliance bad guy instead of the project leader

Built for contractors
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THE Solution

Here's how we handle the insurance tracking for you

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Monitor all subs automatically
Track every subcontractor's COI expiration dates

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Alert before deadlines
Get warnings before any certificate expires

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Remind your subs
Automatic notifications sent to subs before renewal

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Keep jobs moving
No surprise shutdowns from expired insurance

Here's how we handle the insurance tracking for you

Here's how Contractor Inbox works

01

Bookkeeping

Send It

Email, upload, or snap photos of COIs and compliance docs
Job Costing

We Sort It

Our system auto-tags each doc by sub, job, and expiration date — no setup needed

02

Time Tracking

You're in Control

Get alerts before expirations, everything tracked automatically

03

Start free. Scale when you're ready

Job Costing

$0

  • Inbox (Free)
  • Auto-organize docs by job
  • Try it out
Job Costing

$29–$49/mo

  • Pro Tools
  • Profit tracking, alerts, job reports
  • Visibility without the books
Job Costing

$299–$499/mo

  • Bookkeeping Service
  • Weekly books, QBO sync, expert team
  • Offload everything
10,000+
Hours Saved
7-25%
Profit Margin Boost
75%
Less Admin Work
$15K+/year
Saved per Contractor

Supported by a Dedicated Bookkeeping Team

Ontraq experts understand the needs of construction businesses & leverage the power of AI to get your books done faster, quicker and cheaper than anyone else.

Trusted by 1,000+ contractors

$15,000+ avg saved in admin costs

OnTraq AI: The Smart Choice for

Construction Professionals

Monthly Bookkeeping

Monthly Bookkeeping

Your Books. Done Right. Every Month.

Your dedicated Ontraq team reviews every transaction, categorizes expenses, and delivers clean financials—fully job-costed and QuickBooks-ready. No errors. No spreadsheets.

One-on-One Expert Support

One-on-One Expert Support

Talk to Real Construction Bookkeepers

Skip the chatbot. You get a dedicated team that understands the construction industry and your business. Ask questions anytime—via mobile, chat, or desktop.

Real-Time Job Costing

Real-Time Job Costing

Know Which Projects Are Profitable - Before It’s Too Late

Ontraq connects every expense, receipt, and timesheet to the right job—automatically. So you can stop guessing and start optimizing your profit margins.

AI-Powered Receipt Scanning

AI-Powered Receipt Scanning

Snap It. Sort It. Done.

Our AI reads and codes your receipts the second you send them. No manual entry. No lost documents. Just clean data flowing into QuickBooks, fast.

Get your Bookkeeping

done in just a few clicks

Get control in under 10 mins in 3 easy steps

01

Upload Your Paperwork

Upload invoices, bills, or receipts to OnTraq.

02

AI Captures Data

OnTraq reads, processes, and records details accurately.

03

QuickBooks Updated

Save hours with auto-synced entries in QuickBooks.
10,000+
Hours Saved
7-25%
Profit Margin Boost
75%
Less Admin Work
$15K+/year
Saved per Contractor

We keep your QuickBooks (or Xero) updated - without you lifting a finger.

OnTraq connects to your accounting software and keeps it current — automatically.Every receipt, bill, and job expense is tagged and synced in the background.Saves time for you and your bookkeeper - so nothing slips through the cracks.

Grow Your Business

Get your Bookkeeping done in just a few clicks

Get control in under 10 mins in 3 easy steps

1

Upload Your Paperwork

Upload invoices, bills, or receipts to OnTraq.

2

AI Captures Data

OnTraq reads, processes, and records details accurately.

3

QuickBooks Updated

Save hours with auto-synced entries in QuickBooks.

Trusted by Contractors
Who’ve Been There

"I saved over $15,000 just by finally organizing receipts and tracking costs job by job."
Todd Peterson
General Contractor
"Ontraq cut our admin time in half. We’re finally on top of things—and I don’t stay up late doing books anymore."
Rodney Masters
ICE Contractors
Rodney Masters
Remodeler
"I tried a bookkeeper and a spreadsheet. Ontraq blows both away. I feel in control again."
Marcus Grant
Framing Subcontractor

General contractors trust us to avoid compliance nightmares

Five Star

"I had no idea how many COIs were missing until Inbox started flagging them."

Testimonial

Todd Peterson

Select Remodellers
Five Star

"We used to have 2-3 compliance issues per month. Now nothing slips through."

Testimonial

Rodney Masters

ICE Contractors
Five Star

"Finally stopped being the insurance police. Inbox handles all the tracking."

Testimonial

Mahesh W

Lux Design Group

More than 300 contractors onboarded — with zero training required.

Frequently Asked Questions

Is it really free?

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Yes - your first 50 documents are 100% free. No credit card required.

Can I upgrade later?

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Anytime. You can unlock job reports, unlimited uploads, and full reporting when you're ready.

What if I already use QuickBooks?

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No problem. Contractor Inbox plays nicely with QuickBooks, or works standalone.

Never get surprised by expired COIs again

We track every sub's insurance. You focus on building.

Never get surprised by expired COIs again

We track every sub's insurance. You focus on building.